Ava - AvaPA Record Card

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Record Cards

Record Cards

Contain all the information about a nurse, the site location or ward / department / patient for booking.

An extremely wide range of information can be securely stored on AvaPA: Personnel and personal information, overall site information and information for each department, ward, or patient. For ease of use these are referred to as the record cards for the nurse and record cards for locations and departments. A “Department” can easily be a Ward, Booking Office, or an Individual Patient.

Nurse Information

In addition to the traditional First Name, Surname, Initials or Middle Names Title, Gender, Date of birth and a wide range of Addresses, default Address options are provided and these can be easily extended by any (Supervisor) User. Examples are:

Home Address and Phone Number
Work Address and Phone Number
Mobile Number
Alt Mobile Number
Email address(s)
Next of Kin Address
Reference Address(s)
Additional or alternate Contact Address(s)

Record Card

Default employment criteria including training requirements are provided and these can be easily extended by any (Supervisor) User. There are reports to give management overviews whereby criteria are appropriately checked prior to scheduling a Nurse for a shift. Any criteria can have Start dates, End or Expiry dates, and Reference numbers such as Pins. Examples are:

Banking and Payroll Information
Visa information
All forms of Employment Certification and Qualifications
Specialities or Supervising roles
Immunisations
Training
Uniforms
Work Location preferences (both Nurse and location down to department level)
Vehicle Details
Driving licence details
Other licence details
Skill Sets

Skills

Recruitment information
Employment standards
Work time directive criteria WTD
Working time/shift preferences
Employment contract details
Start and End dates
Travel information
Contingency Information
Pre Employment Information
CRB (Criminal Records Bureaux)
Information

Extra Information

Notes
Documents and Mail Merge Templates
Alarm or Journal Tasks e.g. contact management
Standing Availability
Attendance Records (automatically generated)
Holiday calculation and Allocation
Work Time Directive Information (WTD)

Nurses can be grouped into Initial Contact, Pre employment, Active employment, temporarily unavailable, Archive and Do Not Use categories.
AvaPA allows searching for Nurses via all names and references across active and inactive entries. Fuzzy searches allow matching at the starting letters (auto complete) and the phonetic value of entered search names.
Secondary Agency Nurses: AvaPA can also track Nurses Employed via another agency. Full invoicing and charging calculations are supported for such subcontracting.

Customer Information

In addition to the traditional company name, departments or clients can be created within each Company with multiple addresses. Default Address options are provided and these can be easily extended by any (Supervisor) User. Examples are:

Main Address, Phone Number, Fax, Email
Invoice Address, Phone Number, Fax, Email
Mobile Number
Alt Mobile Number
Additional or alternate Contact Address(s)

Department Record Card

Default employment frameworks are provided and these can be easily extended by a (Supervisor) User.

In the management overview reports the information that can be stored for each department includes:

Invoicing structure and calculations
Pay scale structure and calculations
Skill Sets
Work Location preferences (both Nurse and employer)
Employment standards
Standing requirements
Attendance plans
Care plans
Work time directive criteria
Working time/shift preferences
Start and End dates
Travel information
Contingency Information
Notes
Documents and Mail Merge Templates
Alarm or Journal Tasks e.g. contact management
Attendance Records (automatically generated)
Holidays and Holiday calculations and Allocation
Work Time Directive Information (WTD)

Site locations and departments can be grouped into initial contact, pre employment, active, temporarily unavailable, archive and do not use categories. AvaPA allows searching for departments and locations via all names and references across active and inactive entries. Fuzzy searches allow matching at the starting letters (auto complete) and the phonetic value of entered search names.

When searching - individual shifts can be searched by department reference, AvaPA booking reference, invoice number, customer or department name and date. Filtering can also be carried out for the user who created or edited any booking.