How to enter payments and receipts into Sage Instant Accounts

When you receive your bank statement, you will want to make sure that all the entries for payments received from

customers and payments made to suppliers are also on your Sage records.

Recording Payments received from Customers:

Either click on Receive Payment in the left hand column of the Customers module:

Or the other option is to go to the Bank module, highlight the relevant bank account and click on the Customer Icon at the top:

Either of these options open a new window headed Customer Receipt.  Here you need to enter the information relevant to the payment received, eg the bank account the money was paid into (click on the Account Ref dropdown box under Bank Details), the Customer Account Number (click on the Account dropdown box under Customer Details), the date of receipt and a reference for the payment. Only enter the amount received from the customer in the Amount box if you have not entered the invoice details into Sage.  If you have already entered the customer invoice into Sage, then the invoice details will show in this window. If the Customer has paid in full, click in the Receipt box of the relevant invoice and click on the 'Pay In Full' button. This method links the payment to a particular invoice.

If the customer has only paid in part, for whatever reason, enter the amount received in the Amount box in the Receipt Details record.

Click Save and the details will be saved in both the bank account details and the customer activity records.

Recording Payments made to Suppliers:

Highlight the particular supplier on the Suppliers List and click Make Payment in the left hand column.

Or you could go to the Bank Module, click to highlight the relevant bank account and click on the Supplier icon at the top.

A new window will open headed Supplier Payment, that looks a bit like a cheque.  Enter the relevant payment details here, i.e. the bank account, payee, date and amount. If the invoice has already been recorded in Sage and you are paying the full amount of the invoice, then the invoice details will appear in this window.  In this case don't enter the payment amount in the cheque box, instead you should click in the Payment box for the relevant invoice and click the 'Pay In Full' button.

Click Save and the details will be saved in both the bank account details and the supplier activity records.

Recording any other income:

If money has been received from someone that is not set up as a customer on your Sage accounts, click on the relevant bank account in the Bank Account records.

Click on Receipt at the top.

A new window will open where you can record the income details.

Enter the details for the bank account, nominal code, date, reference, details, etc.  Press Save and these payments will be

recorded on both the bank account details and in the Company records.

Recording other payments made:

If a payment has been made to someone that is not set up as a supplier on your Sage accounts, click on the relevant bank account in the Bank Account records.

Click on Payment at the top.

A new window will open where you can record the payment details.

Enter the details for the bank account, nominal code, date, reference, details, etc.  Press Save and these payments will be

recorded on both the bank account details and in the Company records.

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